Each person owns their score. The manager never sees it.
A SignalCheck records a person speaking under pressure. This page says what is collected, who sees it, how long it is kept, and what a leader receives instead. It is written to be sent to procurement and legal before a first call, and reviewed clause by clause.
The four promises
Each person owns their score
The report belongs to the person who was assessed. They receive it in full.
You receive the map, not the ranking
The leader receives the team pattern map. It shows where the patterns sit across the group.
No individual scores go to a manager
Not on request, not in the debrief, not ever. That is what makes people agree to be measured honestly.
Everyone is told before they join
Every participant knows what is collected and who sees it before the session starts.
The policy is the reason the diagnostic works
An engineer will not speak honestly under pressure if they believe the recording becomes a performance review. So the individual owns the result, and the leader receives patterns across the group. That is not a limitation offered reluctantly. It is what makes the data worth having.
What is collected
A team diagnostic collects: the participant’s name and work email, for scheduling and report delivery; the session recording and its transcript; and the scored report produced from them. Nothing else is collected. No personality profiling, no background checks, no data from the employer’s systems.
Who sees what
| Material | Participant | Leader and HR | SignalCheck reviewers |
|---|---|---|---|
| Session recording and transcript | On request | Never | Yes, to review the report |
| Individual scored report | Yes, in full | Never | Yes, to review it |
| Team pattern map | On request to the leader | Yes | Yes |
| Debrief and movement report | Summary available | Yes | Yes |
The map is produced only for cohorts of eight or more. Dots are never labelled and never ordered by an identifiable attribute. For teams below eight, you receive a band chart instead. It shows no individual points. Leader debriefs discuss patterns, never named people.
Where it is stored
Recordings, transcripts and reports are stored encrypted at rest and in transit, with access limited to the reviewers working on the engagement. Hosting details, including region, are stated in the engagement agreement and can be reviewed before anything is booked.
How long it is kept
Session recordings and transcripts are kept only as long as needed to produce and review the reports, then deleted on a fixed schedule stated in the engagement agreement. Scored reports are retained so that a repeat SignalCheck can be compared to the first. A participant can request deletion of their own report at any time.
Deletion and access requests
Any participant can request a copy of their data, or its deletion, by writing to hello@signalcheck.co from the email address used for their session. Requests are actioned within 30 days. Deletion of a report removes the individual’s data from any future map recalculation.
AI, automation and model training
Team sessions are delivered by the SignalCheck interviewer and transcribed automatically. Scoring follows the SignalCheck methodology, and a trained reviewer reads every report against the session before it is delivered. The reviewer can change the result.
Recordings and transcripts are used to produce and review the participant’s report. They are not used for any other purpose without the participant’s explicit, separate consent.
Lawful basis and consent
Every participant is told what is collected and who sees it before the session begins. Nobody is assessed without knowing. Consent is given by the participant, not on their behalf by an employer, and can be withdrawn, in which case the session data is deleted and the person simply does not appear in the cohort. SignalCheck Ltd is registered in England and Wales and handles personal data under UK GDPR. For engagements in other regions, including Taiwan’s Personal Data Protection Act, the engagement agreement states the applicable basis, and a data processing agreement is available on request.
Your internal review
This page is written to be sent onward. If your legal team, union or employee representatives need a clause changed for your jurisdiction, raise it on the scoping call. The reporting rules above are the floor, not the ceiling. Nothing about an engagement is bespoke-secret: what is published here is what happens.
SignalScan
SignalScan is the free two-dimension instrument. It collects the same material as a full SignalCheck: the session recording, its transcript, and the scored result. It is covered by the same promises, the same retention schedule, and the same deletion route as everything else on this page.
An email address is requested only after the scores are shown, and only to send the written report. Role and company are optional. Marketing contact is a separate, unticked choice that can be withdrawn at any time.
This policy was last reviewed in July 2026.
Send this page to procurement first.
If a clause needs to change for your review, say so on the call.